PROJECT SITE ROSTER POLICY  


1. Purpose  

The purpose of this policy is to ensure  systematic  manpower  deployment, uninterrupted site operations, and compliance with client requirements  through a controlled and approved duty roster system.  

 

2. Scope  

This policy applies to  all personnel deployed at project sites , including:  

  • Trainers  

  • ER Operators  

  • Medical staff (Male Nurses)  

  • Any other site-based employees  

 

3. Roster Preparation & Approval  

  1. The  duty roster  shall be:  

  • Prepared and published by  CLIDE Head Office  

  • Based on  client  manpower  and shift requirements  

  1. The roster shall be:  

  • Submitted to the client for approval  

  • Implemented only after client approval  

  1. Once approved:  

  • The roster shall be  displayed at site  

  • Shared with all site team members  

 

4. Roster Acknowledgement  

  1. All site personnel shall:  

  • Review the published roster  

  • Sign against their name  to affirm understanding and acceptance of assigned duties  

  1. Signed roster shall:  

  • Be  maintained  at site  

  • Be treated as an  official duty record  

 

5. Duty Performance  

  1. Site personnel must:  

  • Perform duties  strictly as per the approved roster  

  • Report to duty on assigned dates, shifts, and timings  

  1. Deviation from the roster without approval is  strictly prohibited .  

 

6. Roster Change Procedure  

  1. Any requirement for change in the roster must:  

  • Be  initiated  by the concerned employee  

  • Be routed through the  Site In-charge  

  1. A  written request  (email or approved format) shall be sent to:  

  • CLIDE Head Office  

  1. The proposed change shall:  

  • Be  reviewed and approved by CLIDE Head Office  

  • Be  approved by the client  

  1. Roster changes shall be:  

  • Implemented only after  written approval  

  • Communicated to all concerned personnel  

  1. Verbal approvals shall not be considered valid .  

 

7. Emergency Changes  

  1. In case of emergency:  

  • Site In-charge shall  immediately  inform Head Office  

  • Temporary arrangement may be made  

  1. Emergency changes must be:  

  • Regularized with written approval  

  • Approved by client at the earliest  

 

8. Implementation & Monitoring  

  1. Site In-charge  shall:  

  • Ensure roster is always followed

  • Maintain signed roster copies  

  • Monitor attendance against roster  

  1. CLIDE Head Office  shall:  

  • Conduct periodic checks  

  • Review deviations and corrective actions  

 

9. Violations & Non-Compliance

The following shall be treated as  serious violations :  

  • Not reporting to duty as per roster  

  • Duty swapping without approval  

  • Alteration of approved roster  

  • Failure to sign the roster  

  • Performing duties not assigned in the roster  

  • Non-adherence to approved roster changes  

 

10. Disciplinary Action  

Any violation of this policy may result in:  

  • Verbal or written warning  

  • Salary deduction / Leave Without Pay (LWP)  

  • Recovery of client penalties (if applicable)  

  • Removal from site  

  • Termination in case of repeated or critical violations  

 

11. Policy Implementation  

  1. This policy shall be:  

  • Communicated to all site personnel  

  • Explained during site induction  

  1. Acceptance of deployment at site shall be considered as:  

  • Acceptance of this roster policy  

  1. Employee acknowledgement shall be:   Obtained and recorded