INTERNAL PROJECT SITE AUDIT POLICY  


1. Purpose  

The purpose of this policy is to  establish  a structured system for  periodic internal audits at project sites  to ensure:  

  • Compliance with all CLIDE site policies  

  • Proper use and maintenance of company assets  

  • Availability of authentic records  

  • Early identification of gaps and corrective actions  

 

2. Scope  

This policy applies to  all project sites  and covers audits related to:  

  1. Roster & duty compliance  

  1. Attendance & leave management  

  1. Reliever roster  

  1. PPE usage  

  1. Asset management  

  1. Mobile handset usage  

  1. Printing & Xerox practices  

  1. Expense reimbursement  

  1. Project documents  

  1. Training delivery records  

  1. General site compliance  

 

3. Audit Responsibility  

  • Audit Team:  Project site team (Trainer / Site In-charge / Designated auditor)  

  • Audit Frequency:  Monthly (or as directed by Head Office)  

  • Reporting To:  CLIDE Head Office  

 

4. Audit Methodology  

  1. Audit shall be conducted using:  

  • Approved audit checklist  

  • Physical verification  

  • Record verification  

  • Photographic evidence  

  1. Each audit item shall be supported by:  

  • Photo evidence (where applicable)  

  • Signed records or registers  

  1. All observations shall be:  

  • Clearly recorded  

  • Supported with evidence  

  • Categorized as Compliant / Non-Compliant  

 

5. Evidence Requirements (Mandatory)  

Area  

Evidence Required  

Printer / Assets  

Photo of asset + asset register  

PPE  

Photo of PPE being used  

Mobile handset  

Asset issue record  

Roster  

Signed roster copy  

Attendance  

Signed attendance sheet  

Documents  

Signed & dated records  

Printing  

Printer log / Xerox bills  

Expenses  

Bills + approval proof  


Audit without evidence shall be treated as incomplete.  

 

6. Audit Reporting  

  1. Audit report shall include:  

  • Completed checklist  

  • Photos attached  

  • Observations & remarks  

  1. Report shall be:  

  • Signed by auditor and Site In-charge  

  • Shared with Head Office within 48 hours  of audit  

 

7. Non-Compliance & Corrective Action  

  • Any non-compliance shall require:  

  • Root cause identification  

  • Corrective action plan  

  • Target completion date  

  • Repeated non-compliance may lead to:  

  • Warning  

  • Recovery  

  • Disciplinary action  

 

8. Policy Implementation  

  • This audit policy is mandatory for all project sites  

  • Audit findings shall be reviewed by management  

  • Continuous improvement actions shall be tracked  



PROJECT SITE INTERNAL AUDIT CHECKLIST  

Audit Date:  __________  
Project / Site Name:  __________  
Auditor Name:  __________  
Site In-charge:  __________  

Response Options (Use One)  

  • ✅  Compliant  

  • ❌  Non-Compliant

  • NA – Not Applicable  

 

A. ROSTER & DUTY COMPLIANCE  

Sr  

Check Point  

Response  

Evidence  

1  

Approved roster available at site  

 

Photo  

2  

Roster signed by all individuals  

 

Signed copy  

3  

Duties performed as per roster  

 

Attendance  

4  

Any roster change approved by HO & client  

 

Email proof  

 

B. ATTENDANCE & LEAVE  

Sr  

Check Point  

Response  

Evidence  

5  

Daily attendance maintained  

 

Attendance sheet  

6  

Attendance signed by employees  

 

Signed records  

7  

Leave approvals documented  

 

Leave form  

8  

Reliever deployed during leave  

 

Reliever roster  

 

C. RELIEVER ROSTER  

Sr  

Check Point  

Response  

Evidence  

9  

Reliever roster available  

 

Roster copy  

10  

Reliever roster approved by HR  

 

Approval mail  

 

D. PPE COMPLIANCE  

Sr  

Check Point  

Response  

Evidence  

11  

PPE available to all staff  

 

Photo  

12  

PPE in good condition  

 

Photo  

13  

PPE used properly during duty  

 

Live photo  

 

E. ASSET AUDIT (PHYSICAL VERIFICATION)  

Sr  

Asset  

Condition OK (Y/N)  

Evidence  

14  

Printer  

 

Photo  

15  

Stationery  

 

Stock record  

16  

Other assets  

 

Photo  

 

F. MOBILE HANDSET POLICY  

Sr  

Check Point  

Response  

Evidence  

17  

Mobile handset issued & recorded  

 

Asset register  

18  

Used for official purpose only  

 

Usage review  

19  

SIM recharge proof submitted  

 

Bill  

 

G. PRINTING & XEROX PRACTICES  

Sr  

Check Point  

Response  

Evidence  

20  

Bulk documents Xeroxed externally  

 

Xerox bill  

21  

Printer used only for low-volume prints  

 

Printer log  

 

H. EXPENSE REIMBURSEMENT  

Sr  

Check Point  

Response  

Evidence  

22  

Expense approvals obtained  

 

Approval mail  

23  

Bills available & authentic  

 

Original bills  

 

I. PROJECT DOCUMENTS  

Sr  

Check Point  

Response  

Evidence  

24  

Documents signed & dated  

 

Sample docs  

25  

Documents shared  timely  with HO  

 

Email proof  

 

J. TRAINING RECORDS  

Sr  

Check Point  

Response  

Evidence  

26  

Training attendance maintained  

 

Attendance  

27  

Training feedback collected  

 

Feedback form  

 

K. OVERALL COMPLIANCE  

Observation Summary  

Corrective Action  

Target Date  

 

Auditor Signature:  __________  
Site In-charge Signature:  __________  
Date:  __________