Attendance Policy  

1. Purpose  

The purpose of this policy is to ensure discipline, punctuality, accountability, and smooth operations by defining clear guidelines for employee attendance.  

 

2. Scope  

This policy applies to  all employees , including:  

  • Office staff  

  • Project/site-based staff  

  • Trainers deployed at client sites  

  • Contractual or full-time employees  

 

3. Working Hours  

  1. Employees shall adhere to the  working hours defined in their appointment/offer letter or project requirements .  

  1. For client-site deployment,  client working hours and holiday calendars must be strictly followed .  

  1. Any deviation must be approved by the  Reporting Manager / Project Head .  

 

4. Attendance Recording  

  1. Attendance shall be marked through one or more of the following methods:  

  • Attendance register  

  • Biometric system  

  • Client attendance system  

  • Approved attendance sheet (for training / site deployment)  

  1. Employees must ensure  accurate and timely marking of attendance .  

  1. Proxy attendance or false marking is  strictly prohibited .  

 

5. Punctuality  

  1. Employees must report to work  on or before the scheduled reporting time .  

  1. Late coming without prior approval will be considered a  delay in attendance .  

  1. Repeated late arrivals may lead to  disciplinary action .  

 

6. Absence from Duty  

  1. Any planned leave must be:  

  • Applied in advance  

  • Approved by the Reporting Manager  

  1. In case of  emergency or unplanned absence , the employee must inform:  

  • Reporting Manager / Project Coordinator  

  • As early as possible (preferably before duty hours)  

  1. Unauthorized absence will be treated as  Leave  Without  Pay (LWP) .  

 

7. Leave & Attendance at Client Site  

  1. Employees deployed at client sites shall:  

  • Follow  client leave policy and holiday calendar  

  • Obtain approval from both  client representative (if  required )  and company reporting authority  

  1. Absence without client and company approval shall be considered  misconduct .  

 

8. Attendance  During  Training & Site Work  

  1. Trainers and site personnel must:  

  • Be present for the  entire duration  of assigned training or shift  

  • Mark attendance before and after completion of work/training  

  1. Leaving the site or training location without permission is not allowed.  

 

9. Compensatory Off  

  1. Compensatory off, if applicable, shall be governed by:  

  • Management approval  

  • Client policy (where applicable)  

 

10. Attendance Review & Monitoring  

  1. Attendance records shall be reviewed:  

  • Monthly by HR / Project Coordinator  

  1. Irregular attendance patterns may lead to:  

  • Counseling  

  • Warning letters  

  • Disciplinary action  

 

11. Misconduct Related to Attendance  

The following acts shall be treated as  serious misconduct :  

  • Proxy attendance  

  • False attendance records  

  • Habitual late coming  

  • Unauthorized absence  

  • Leaving workplace/site without permission  

Such cases may lead to  disciplinary action including termination , as per company policy.  

 

12. Disciplinary Action  

Non-compliance with this policy may result in:  

  • Verbal warning  

  • Written warning  

  • Salary deduction / LWP  

  • Termination (in case of repeated or serious violations)