ASSET MANAGEMENT POLICY  


1. Purpose  

The purpose of this policy is to ensure proper use, care, accountability, and safeguarding of company assets issued or made available at project sites.  

 

2. Scope  

This policy applies to  all employees deployed at project sites , including:  

  • Trainers  

  • ER Operators  

  • Medical staff (Male Nurses)  

  • Any other site-based personnel  

 

3. Definition of Assets  

Company assets include, but are not limited to:  

  • Printer, scanner, and related accessories  

  • Stationery and consumables  

  • Any other material issued for official use  

 

4. Asset Issue & Responsibility  

  1. All assets provided at site remains  the  property of the company .  

  1. Assets issued shall be recorded in the  Asset Issue Register .  

  1. The persons present at site shall be:  

  • Collectively responsible  for  maintaining  the assets provided at site .  

  1. Any asset specifically issued to an individual shall be:  

  • Used only for official purposes  

  • Returned in good working condition upon transfer, redeployment, or project completion  

 

5. Care, Use & Maintenance  

  1. Employees shall:  

  • Handle assets with due care  

  • Prevent misuse, loss, or damage  

  1. Assets shall  not be used for personal purposes .  

  1. Routine cleaning and safe storage of assets is the responsibility of site staff.  

 

6. Damage, Loss & Liability  

  1. Any damage, loss, or malfunction of assets shall be:  

  • Reported  immediately  to the Site In-charge / Project Coordinator  

  1. If damage or loss is found to be due to:  

  • Negligence  

  • Misuse  

  • Unauthorized handling  
    the concerned person(s) shall be  liable for repair or replacement cost .  

  1. In case responsibility cannot be fixed on a single individual:  

  • The  site team collectively  shall be responsible.  

 

7. Inspection & Audit  

  1. Assets may be:  

  • Inspected periodically by management or auditors  

  1. Asset condition shall be verified during:  

  • Site visits  

  • Project audits  

  • Handover or closure of project  

 

8. Transfer / Return of Assets  

  1. Upon:  

  • Employee transfer  

  • Resignation  

  • Project closure  
    all assets must be returned and verified.  

  1. Clearance from Asset  Register is mandatory before final settlement.  

 

9. Non-Compliance  

The following shall be treated as  policy violations :  

  • Misuse of company assets  

  • Failure to safeguard assets  

  • Unauthorized movement or transfer of assets  

  • Non-reporting of loss or damage  

Disciplinary action may be taken as per company policy, including  recovery of costs .  


ASSET DAMAGE INCIDENT INVESTIGATION FORM  

A. Basic Information  

  • Asset Name: ______________________________  

  • Asset ID / Serial No.: ____________________  

  • Location / Site: _________________________  

  • Date of Issue: ___________________________  

  • Warranty / AMC: Yes / No  

B. Incident Details  

  • Date of Damage Observed: ________________  

  • Time: ________________  

  • Reported By: ____________________________  

  • Asset User at Time of Incident: __________  

C. Description of Damage  

(Describe what happened, how it was noticed, symptoms/errors)  

 

D. Evidence Attached  

☐  Photographs  
☐  Video  
☐  Error Message Screenshot  
☐  Service Engineer Report  
☐  User Statement  

E. Preliminary Assessment  

  • Was the asset opened locally?  ☐  Yes  ☐  No  

  • Any visible misuse or forced damage?  ☐  Yes  ☐  No  

  • Any prior complaint reported?  ☐  Yes  ☐  No  

F. Root Cause Analysis  

☐  Technical / Manufacturing Failure  
☐  Mishandling / Negligence  
☐  Intentional / Purposeful Damage  

Remarks:  

 

 

G. Corrective Action Recommended  

☐  Warranty repair / replacement  
☐  Training / SOP reinforcement  
☐  Cost recovery (partial / full )  
☐  Disciplinary action  

H. Approval & Closure  

Role  

Name  

Signature  

Date  

Site In-Charge  

 

 

 

Investigation Officer  

 

 

 

HO / Management  

 

 

 

Final Status  

☐  Closed  
☐  Pending Action